Document security and compliance
Zetadocs helps companies send
business documents securely, eliminating the risk of them
being modified by the recipient. It also automatically
stores copies of all sent documents centrally for
compliance.
Improved customer service
All network users can save
time building multi-part documents e.g. quotations, invoices
that are stored in a central location. Users can standardise
the format of business documents and multi-part attachments
don't get separated from the original.
The business process owner
can manage stored documents, ensuring the most recent
version is always used and potential bottlenecks are removed
where only a few users have PDF creation software.
Zetadocs PDF also
automatically archives records of customer communication in
a central location, for fast access by any network user.
Time savings
Using Zetadocs PDF's shared folders
of documents and stationery, important documents used in your
business processes, such as pricelists and brochures, are always at
hand. Time spent searching for these documents can be eliminated,
delivering productivity gains e.g. sales people spending more time
on the phone instead of doing paperwork.
Scenario: Company has 5
sales professionals. Each sales professional sends 5 quotes per day.
Time taken to locate docs
on network 2 minutes
Time taken to add docs and
write covering email 2 minutes
Total preparation cost per
day 25 quotations €50.00
Zetadocs cost
per seat €225.00
€1125.00
Zetadocs ROI
Zetadocs pays for itself in
22 days - or one working month
Cost savings:
Printing and mailing business
documents is expensive. Zetadocs can save you money by integrating
with Outlook to send business documents as PDFs. Zetadocs can also
integrate with ERP and CRM systems to automate sending batches of
documents by email such as statements, personalised information
packs and email marketing. Automatic archiving of emailed documents
reduces the cost of storing paper originals.
Scenario: 100 documents
take 3 hours to prepare manually.
Labor costs
3 hours @ €15 -
€45
Delivery costs
100 @ 60c - €60.00
Stationery (paper) costs
100 @ 15c - €15
Total preparation cost
100 documents -
€120.00
Zetadocs cost per seat
€225.00
Zetadocs pays for itself
after 188 documents
