Zetafax Duo
At the top of
the Zetafax range is Zetafax Duo,
which adds the power and features of
Zetadocs PDF to Zetafax 2007.
It provides a highly visual 'document builder'
to combine and convert documents to PDFs and
then send them securely by email, as well as
fax. It's ideal for creating and delivering
business documents such as sales quotations,
purchase orders and financial statements.
Zetafax Duo
helps speed up and secure the document
production and delivery processes throughout
your company to save time and money, help
improve customer service and support the ever
growing requirements of compliance.
Users can merge
documents from different sources into a single,
personalized PDF which can then be sent to one
or more recipients by email and by fax. Email
documents are sent in PDF format using Microsoft
Outlook, while fax documents are sent as TIFF
images via the central Zetafax server.
Powerful
automation
Zetafax Duo
include features to automate the production and
delivery of documents:
- Control
what information sales proposals will
contain, such as brochures and price lists
-
Automatically merge documents onto corporate
stationery
- Include
personalized text in the covering email or
fax coversheet
- Determine
how the document is delivered: fax only, fax
and email, email only, etc
- Specify
whether an archive copy should be kept on
the network
Fast to
install, configure and roll out
Zetafax Duo can
be installed and configured quickly. Its support
for Windows Group Policy helps you roll out
client software to the desired number of users
from a central location, instead of having to go
to individual desktops to install.
Intuitive to
use
Once your
Zetafax Duo system is installed, your users can
get up to speed quickly. The Client is so
intuitive that it requires little, if any
training. All users' communications can be
stored in a central location.
Fully
supported, so you can always get help
If you need
technical support, Equisys dedicated Support
Engineers are available by telephone and email
in the UK and USA . Elsewhere, technical support
is provided by highly trained and accredited
Equisys Distributor Partners.
Zetafax Duo
includes
Software Assurance which keeps your system
current with updates, upgrades and fixes, as
they are released.
How it works
Zetafax Duo
provides step by step document assembly through
a powerful WYSIWYG user interface. This
dramatically reduces the time needed to produce
professional looking documents that support your
corporate standards and branding. You can
combine existing documents from different
sources into a new template, and then use that
template to convert future similar documents
automatically to PDF and fax formats:
- All sales
quotations can look consistent and include
the right terms and conditions
- Every job
recruitment interview email can include
information on your company and a map of how
to reach you
-
Information packs of relevant brochures can
be assembled in moments and look as great as
glossy printed matter, but cost nothing to
produce and reach your customer immediately
- Invoices
and financial statements can include payment
terms and details, yet take only moments to
send
- Daily,
weekly and monthly business reports can be
circulated quickly and easily in the format
that suits each recipient best
Zetafax Duo
integrates fully with Microsoft Office for one
click faxing and PDF emailing as part of users'
daily business routine. The Zetafax Server
provides native integration with Microsoft
Exchange, so all faxes can be routed to and from
desktops via Microsoft Outlook. PDFs can also be
sent directly from the Outlook Client.
Secure
Using Zetafax's
support of DDI routing, fax document delivery is
point-to-point, removing the risk of document
interception and misdirection. Sending a
document as a PDF by email helps prevent
alteration by the recipient: security options
such as password protection or print prevention
can be applied.
Users of
Zetafax Duo have full control over the
presentation of their data, because faxes and
PDF files always retain the original "look and
feel" when viewed or printed
